AI for Catering Companies That Respond First, Win More Events, and Never Lose a Lead
The Inquiry Goes to
Three Caterers at Once.
Be First.
Madifyx responds to every inquiry instantly, follows up automatically, and converts more events — for wedding, corporate, and full-service catering companies.
Live in 48 hours · Built for catering businesses · No tech skills required
Wedding inquiry received — 200 guests. Budget: $28,000.
Tasting booked. Contract in progress.
Reply received. Client already talking to Caterer A.
Sorry, we've already decided. Thank you.
Speed is the sale.
Not your menu.
Firms that respond within 1 hour are 7× more likely to win the business.
Source: Harvard Business Review / Surge by Thrive, 2025
How Catering Companies Lose
Contracts Before the Tasting
Most caterers lose before the client ever picks up the phone.
A couple submits a wedding inquiry at 9pm. You see it at 9am the next morning.
They emailed 4 caterers. Caterer A replied in 11 minutes. You're already third choice.
An office manager needs catering for a 60-person quarterly. Fast. She's comparing three quotes.
First reply gets the meeting. First meeting usually gets the contract. 80% of companies order at least monthly.
Source: ezCater, 2025
You did a beautiful rehearsal dinner last month. The bride's colleague saw everything.
She reached out. Nobody followed up. She found someone else before you even noticed.
Corporate client ordered for a Q3 kickoff. Loved the food. No one asked about the next event.
43% of organizations now have recurring meal programs. You served once. You should be their monthly caterer.
Source: ezCater, 2025
Your team is on-site all day. Three new event inquiries come in. Nobody's at the office.
Catering inquiries don't wait. Miss the window and the contract goes to whoever was available.
You don't lose catering contracts because your food isn't good enough.
You lose them because someone else replied first.
What Madifyx Does
For Your Catering Business
Running automatically. From first inquiry to signed contract.
Instant Inquiry Response
Every web form, call, and DM gets a reply within 60 seconds.
Tasting Appointment Booking
Interested leads book a tasting directly onto your calendar.
Multi-Step Follow-Up
Inquiry → follow-up → nudge → close. Done automatically.
Corporate Account Nurturing
Monthly reminders to business clients before their next event.
Event Reminder Sequences
Confirmed bookings get automated prep communications as the date approaches.
Proposal Follow-Up
Sent a proposal? Madifyx follows up in 48 hours without you asking.
Review Requests After Events
Every completed event triggers an automatic review request at the perfect moment.
Referral Automation
Happy clients get asked for referrals — automatically, not awkwardly.
Lapsed Client Win-Back
Clients who haven't ordered in 3–6 months get re-engagement sequences automatically.
Two-Way SMS
Clients text your number. Madifyx handles it instantly — availability, menus, scheduling.
Lead Source Dashboard
See which channels drive your most valuable bookings.
The Corporate Recurring
Revenue Opportunity
80% of companies that use catering order at least monthly.
39% order every single week.
Source: ezCater, 2025
One corporate client isn't one event. It's a monthly revenue line — if you follow up.
One great corporate lunch.
No follow-up.
They use someone else next month.
You did the work. You made the impression. You never asked for the next order.
One great corporate lunch becomes a monthly account.
Then a referral to their sister office.
Every corporate client enters an automated nurture sequence. The next order is already being courted.
The most valuable catering client you'll ever have
is the one you already served.
From First Inquiry to
Signed Contract — Automated
This is what your pipeline looks like when Madifyx is running.
Wedding inquiry — 180 guests, June 14th
Madifyx replies in 52 seconds. Tasting link included.
No reply to the tasting link yet
Madifyx sends one follow-up. Friendly. Non-pushy. On brand.
Couple books a tasting
Calendar updated automatically. Confirmation sent immediately.
Tasting completed
Follow-up sequence begins. Proposal reminder queued for Day 11.
No response to proposal yet
Madifyx sends gentle nudge: 'We'd love to make your day perfect.'
Contract signed
Thank-you message sent. Event prep sequence starts automatically.
Event completed
Review request sent within 2 hours. Referral ask follows 5 days later.
Bride's colleague — corporate inquiry
Referred directly. Same sequence begins again.
One event. One relationship.
Infinite referral potential.
All automated.
Built for Every Type
of Catering Operation
Win the inquiry. Book the tasting. Close the contract.
Couples contact multiple caterers. Speed and follow-up decide who gets the booking.
Instant inquiry response
Automated tasting scheduler
Post-event review + referral
One great lunch. Every month after that. Without chasing.
Corporate clients want consistency. Madifyx ensures they never forget to reorder with you.
Monthly account nurturing
Proposal follow-up automation
Recurring event reminders
From venue dinners to galas — every lead captured, every client retained.
High-value events require high-touch communication. Madifyx handles the volume so your team handles the experience.
Multi-event inquiry tracking
Referral automation
Lapsed client win-back
Live in 48 Hours,
Built Around Your Events Business
We learn your business. You approve everything. It runs.
20-Minute Setup Call
Tell us your event types, services, pricing ranges, and booking process.
We Build Your System
Every message, follow-up, and sequence written and timed around your specific catering sales cycle.
You Approve and Launch
Review everything before it goes live. Monthly check-ins keep it sharp.
Are You First?
Or Are You Third?
Every inquiry goes to multiple caterers. The one who replies first builds the relationship. Madifyx makes sure that's you.
Built for catering companies that win on speed, reputation, and relationships.